Assistant Manager of School Programs



JOB TITLE: Assistant Manager of School Programs
REPORTS TO: Associate Director of School Programs

The New-York Historical Society is the oldest museum in New York and home to one of the nation’s most distinguished research libraries. Drawing on world-renowned collections and a staff of passionate professionals, New-York Historical Education engages learners of all ages in the study of our collective past to deepen content knowledge, develop 21st century skills, and foster an empowered and engaged citizenry. We believe in the power of authentic historical study to spark curiosity and creativity, to promote cultural understanding, and to strengthen our democracy.

The New-York Historical Society is seeking Assistant Manager of School Programs to provide critical administrative, logistical, and programmatic support to the Education Division.

The Assistant Manager of School Programs serves as support to the School Programs team in the coordination and execution of Art of History, History on Broadway, and Homeschool Academy programs. This includes scheduling, staffing, and observing programs; reviewing and revising outlines; marketing programs and collecting payment; and serving as the main point of contact for participating schools and families.

The Assistant Manager of School Programs will lead field trip programs on a regular basis and work closely with the School Programs team to run daily logistics, review and revise program outlines annually, and participate in planning and running training for the part time Educators. 

Bachelor’s degree in History, Art History, Visual Arts, Theater, Education, or a related field required. Master’s degree preferred. Previous experience as a classroom teacher preferred.


The ideal candidate will have a strong background in researching and teaching American history to a variety of audiences. The  Assistant Manager must be available to work regular evening and weekend hours to facilitate and observe programs.

  • Minimum three years’ experience leading student programs focused on museum collections and exhibitions, experience leading student programs in the New-York Historical Society strongly preferred
  • Extensive knowledge of the New-York Historical Society’s collections strongly preferred
  • Experience with lesson planning or program writing preferred
  • Must be highly organized and detail oriented
  • Excellent computer skills, including Microsoft Excel, Google Suite, and database management
  • Excellent communication skills, including phone and email
  • Excellent decision making skills, ability to perform under pressure
  • Fluency in Spanish preferred
  • Superior customer service skills
  • Ability to meet deadlines, ability to work independently and as a member of a team
  • Knowledge of the New York State Learning Standards for Visual Arts, the New York City Blueprint for Teaching and Learning in the Visual Arts, New York State Learning Standards for the Social Studies, and the Common Core Learning Standards.
  • Ability to work weekends and evenings as needed
  • Ability to work individually and as a member of a team


Responsibilities for this position include but may not be limited to:

  • Assist with the training and observation of Educators and Senior Educators:
    • Conduct formal observations of Educators, both in the museum and in classrooms
    • Manage planning of and preparation for Mandatory and outreach program-specific trainings
    • Assign Educators to school partnerships
    • Coordinate hiring process for new Educators, including conducting interviews
    • Serve as the liaison between Educators, school contacts, and full time staff of the education division
    • Coordinate management of all program materials and supplies with Education Associate
  • Research, develop, and write Art of History, History on Broadway, and Homeschool Academy programs in coordination with the School Programs team.
    • Review and revise programs annually; modify existing units for use in out-of-school time, homeschool, and/or other alternative settings
    • Contribute to grant proposals, programs, and reports as required
    • Maintain and consistently update outreach program pages on N-YHS website
    • Read all relevant program evaluations from teachers and Educators, using feedback to improve programs, marketing, and fundraising opportunities
    • Contribute content for Education marketing materials
    • Train educators on logistics and teaching protocols
  • Manage all school partnership contract paperwork and enter all details into database; maintain accurate and up-to-date records of all partnerships
    • Receive and track Purchase Orders for Art of History and History on Broadway programming to ensure services delivered align with amounts due
    • Receive and track Planning Session Sheets for all outreach programming
    • Ensure partnerships advance on schedule
    • Represent the Education Division in meetings with school leaders and teachers as well as at fairs and conferences
  • Work closely with the Manager of School Programs to coordinate and execute field trips at the New-York Historical Society
    • Answer the school programs phone line and make bookings
    • Lead field trips as needed
  • Provide administrative support for the School Programs team
  • Participate in project planning and development for new Education initiatives
  • Collaborate with Education department staff on the execution of periodic special events
  • Additional duties as requested

Salary commensurate with experience. The New-York Historical Society offers a comprehensive benefits package including health, dental, and vision.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

This position will require the employee to lift, bend, stoop, walk, speak and stand for up to 7 hours in a day.

To apply, submit a resume and cover letter to Please reference the job title in the subject line. 

The New-York Historical Society is an Equal Opportunity Employer

Creative: Tronvig Group