Institutional Giving Assistant

JOB TITLE:  Institutional Giving Assistant
DEPARTMENT:  Development
REPORTS TO:  Director of Development         

New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.

The New-York Historical Society is seeking an Institutional Giving Assistant to support the grant process for government, foundation, and corporate sources. Reporting to the Director of Development, this position will have a range of research, writing, and administrative responsibilities. The Institutional Giving Assistant will have the ability to self-direct multiple priorities of an ambitious work plan, and collaborate with the Director of Development and a dynamic Development team to help achieve fundraising goals. This is an opportunity to be involved in all stages of institutional fundraising and requires someone with motivation, good judgment, and a strong work ethic interested in building a career in Development.


  • Researches and identifies corporate, foundation, and government grant prospects
  • Draft letters of inquiry and proposals that support museum and library activities, including exhibitions, programs, educational activities, and capital projects
  • Executes gift acknowledgements and departmental mailings
  • Oversees a busy calendar of local, state, and federal grant opportunities
  • Prepares reports and updates to government agencies as well as corporate and foundation donors
  • Monitors grant compliance
  • Creates/ maintains program budgets and expenditures documents
  • Develops promotional materials to supplement letters and funding proposals
  • Maintains quality of database information and keeps records current
  • Provides day-to-day administrative support
  • Serves as an ambassador of the New-York Historical Society at events


  • Bachelor’s degree
  • 1-2 years related experience with writing letters of inquiry, proposals, and reports in a cultural institution preferred
  • Exceptional verbal and written communication skills
  • Research, editing, and keen problem-solving skills
  • Ability to work in a fast-paced, deadline-driven environment
  • Detail-oriented with a commitment to accuracy
  • Highly organized and able to prioritize multiple long-term assignments while managing tasks of immediate need
  • A creative thinker with a high level of energy and initiative
  • A self-motivated learner with the capability to gather information from a variety of sources
  • An enthusiasm for Development work and desire to take on challenges
  • Interest in the humanities and the arts
  • Proficiency with Microsoft Office; graphic design skills a plus
  • Ability to staff development cultivation events during evening and occasional weekend hours, as needed

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

This is largely a sedentary role using a computer; however, some filing is required.  This would require the ability to lift files (up to 25 lbs), open filing cabinets, and bend or stoop as necessary.

For consideration please send cover letter, resume, and salary requirements to In the subject line please reference the exact job title. The New-York Historical Society is an Equal Opportunity Employer.


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