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Institutional Giving Coordinator

JOB TITLE: Institutional Giving Coordinator
DEPARTMENT: Development
REPORTS TO: Director of Development

The New-York Historical Society Museum & Library, one of America’s preeminent cultural institutions and New York’s oldest museum, seeks a  dynamic Institutional Giving Coordinator to help support and grow the institution’s foundation, corporate, and government funding sources.

Reporting to the Director of Development, the Institutional Giving Coordinator will join an active Development Department responsible for meeting and exceeding $15 million in contributed operating revenue from all sources. In collaboration with the Director and working closely with the Grants Assistant, the Institutional Giving Coordinator will help to secure essential support for a broad range of institutional initiatives, pursuing ambitious corporate and foundation funding targets for a robust exhibition calendar, expansive education programs that serves New York City’s public school students and teachers, the research and public programming of the new Center for Women’s History, and a range of other Museum and Library initiatives. The Institutional Giving Coordinator will also pursue local, state, and federal funding, and support the Department in efforts to raise new funds for capital, restricted, and endowment programs.     


  • Craft winning grant proposals for submission to foundations, corporations, and government agencies
  • Research, identify, and develop outreach strategies for new institutional sources of funding for general operations, exhibitions, educational programs, museum and library initiatives, and capital projects
  • Oversee and meet a rigorous schedule of external and internal deadlines for applications, ensuring ample time is allowed for internal reviews and approvals
  • Oversee the generation of thoughtful and accurate acknowledgement letters of grant approvals and/or receipt of payments
  • Working with the Donor Relations Coordinator, support stewardship of a portfolio of current N-YHS program supporters and corporate partners, cultivating new and existing relationships and identifying and spearheading opportunities for engagement
  • Working with the Grants Assistant and New-York Historical’s Finance Department, monitor grant compliance and prepare detailed narrative and financial reports to government agencies as well as corporate and foundation donors
  • Support the Development Department in fundraising activities through proposal narrative development, reports on institutional achievements, and strategic prospect development and stewardship
  • Participate at a broad range of special events, supporting fundraising galas, exhibition opening receptions, and intimate donor cultivation events, among others
  • Additional responsibilities and duties as required


  • Bachelor’s degree; 3-5 years related development experience
  • Demonstrated success in crafting strong funding proposals and grant reports
  • Superior editing and proofreading skills; detail oriented with a commitment to accuracy
  • Exceptional verbal and written communication skills
  • A creative thinker and problem-solver who works well independently and with teams and can represent the department well with both internal and external stakeholders
  • Highly organized and able to prioritize multiple long-term assignments while managing tasks of immediate need in a fast-paced, deadline driven environment
  • Sincere interest in the humanities and the arts
  • Proficiency with Microsoft Office Suite,  fundraising database navigation, and fundraising research tools
  • Ability to work some evening and weekend events

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job. 

This is largely a sedentary role using a computer; however, some filing is required.  This would require the ability to lift files, open filing cabinets and bend or stoop as necessary.

For consideration please send a cover letter, resume and salary requirements to: resumes@nyhistory.org    Please reference the job title in the subject line.

The New-York Historical Society is an Equal Opportunity Employer

Creative: Tronvig Group