Special Assistant for the Center for Women’s History

JOB TITLE:  Special Assistant for the Center for Women’s History
DEPARTMENT:  Museum
REPORTS TO:  Valerie Paley

New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.

JOB SUMMARY:
This position functions as the point person for the day-to-day operations of the Center for Women’s History (CWH) and serves as executive assistant to the Director of the Center. The CWH Administrative Coordinator manages the logistics and content related to the Center’s Events, Programs, Communications, Meetings, and Exhibitions, and also assists with the N-YHS Fellowship program.

MAJOR RESPONSIBILITIES:

  • Handle all administrative and logistical duties associated with events within the Center.
  • Schedule and coordinate all programs, seminars, and the annual Max conference.
  • Oversee Center budgets and invoices, and work with Finance when necessary.
  • Provide Visitor Services with the necessary information to inform visitors about the Center.
  • Coordinate the Director’s work to manage the compliance of current grants and development of new grants and funding for the Center.
  • Work with Communications on all areas related to promoting knowledge about the Center to both the public and to scholars.
  • Manage all areas related to the Women’s History and N-YHS Fellowship programs
  • In consultation with Director, coordinate aspects of the Center’s traveling exhibitions

ADDITIONAL RESPONSIBILITIES:

  • Plan and organize luncheons and meetings for the Director
  • Plan and organize Exhibitions Committee and Scholarly Advisory Committee meetings
  • Maintain and update contact records and Center mailing list.

QUALIFICATIONS:

The ideal candidate must have:

  • A minimum of 5 years relevant work experience
  • Demonstrated organizational skills, including the ability to handle complicated logistical issues and events and to prioritize multiple assignments
  • Ability to do work under pressure on competing responsibilities
  • Superior communications skills, both verbal and written
  • Proficiency with Microsoft Office (Excel, Word, and Powerpoint)
  • Detail-oriented with high standards for accuracy
  • An interest in Museums, History, and/or Women’s History is preferred

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job. 

This is largely a sedentary role using a computer; however, some filing is required.  This would require the ability to lift files, open filing cabinets, and bend or stoop as necessary.

For consideration please send a cover letter, resume, and salary requirements to: resumes@nyhistory.org    Please reference the job title in the subject line.

The New-York Historical Society is an Equal Opportunity Employer

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